PA HMIS tracks and analyzes the characteristics and service needs of people at-risk or experiencing homelessness.
The more your community knows about a problem, the better equipped community partners are to maximize resources to prevent and resolve the problems at hand. That’s the idea behind the Pennsylvania Homeless Management Information System (PA HMIS) overseen by the Department of Community and Economic Development. This community-based software is designed to capture client-level information overtime on the characteristics and services needs of women, men, and children at-risk or experiencing homelessness.
The primary goal is to acquire hard data in order to understand the scope and dimensions of homelessness in order to address the problems more effectively. This benefits service providers and clients’ at-risk or experiencing homelessness and enables more efficient use of service through a coordinated entry process.
For Assistance with PA HMIS please send all questions to the PA HMIS Help Desk @ firstname.lastname@example.org
PRIVACY - Participating Agencies shall at all times comply with the HMIS Program Regulations. The Participating Agencies shall become thoroughly familiar with all of the requirements outlined in the Privacy & Security Plan identified by their Continuum of Care.
Security - For user authentication, PA HMIS maintains the following:
- User permissions are assigned by role and by Agency/Site
- Users are logged out of the system after a configurable period of inactivity (15 minutes)
- Passwords must be changed periodically (90 days)
- Inactive users will be locked out, after 60 days of inactivity
An audit trail of changes is maintained for all user-editable objects in history tables that track when changes were made, by whom, and the previous value(s).
PA HMIS Privacy and Security Training - PowerPoint SlidesPA HMIS Training: HMIS Programs Work-group Class - September 27, 2017
PAHMIS ClientTrack - HMIS Programs Workgroup Training Class covers the entire client intake and program data collection processes for all non-PATH funded projects in PA HMIS and includes Emergency Shelter, Transitional & Permanent Housing, Rapid Rehousing, Homelessness Prevention and Services Only (SSO) project types
PA HMIS Data Entry/Exit/Annual Assessment Training - January 3, 2018PA HMIS Training: PATH/Street Outreach Work-group Class - September 27, 2017
PAHMIS ClientTrack – PATH Programs Workgroup Training Class covers the entire client intake and program data collection processes for PATH funded projects and Street Outreach projects in PA HMIS.
Eastern CoC Connect To Home HMIS Refresher Training - July 19, 2018
Western PA CES Monthly Class - July 19th 2018
Western PA Continuum of Care System Review - July 19, 2018
PA HMIS Documents & Resources
When requesting to enter data into PA HMIS an agency must complete the above agreement to obtain access to PA HMIS for program data entry. This form can be emailed to the PA HMIS help desk @ email@example.comPA HMIS Collaborative System User Agreement
New Users must complete the required training webinars, once these are complete the user will need to complete the PA HMIS Collaborative System User Agreement. This form can be emailed to the PA HMIS help desk @ firstname.lastname@example.orgUser Authorization Form
The user authorization form needs to be completed when removing or changing access to PA HMIS account and submitted by the Agency Manager.
Removing Authorized Personnel - The System Administrator must be notified within 24 hours and in writing by the designated Agency personnel when an individual is no longer authorized to access PA HMIS on the agency's behalf.PA-HMIS Inter-Agency Data Sharing Agreement
PA HMIS is an “open” system, meaning that data can be shared between PA HMIS participating agencies. Whether data is actually shared or not is determined on a per client basis, based on user input and client data sharing preferences.
If the client elects to have their information shared partially or completely, and the agency with the initial service begins working with another agency not participating in PA HMIS, then those agencies must use the Inter-Agency Partnership Data Sharing Agreement.
The privacy posting should include a statement about the uses and disclosures of client data as outlined in this document.
PA HMIS Reference Guides
APR for CoC Funded Programs Guide - COMING SOON
System Update Notices/ Specialty Guides