Open Position – HMIS Administrator

The HMIS Administrator position at the Pennsylvania Department of Community and Economic Development has been posted for applicants to begin applying. You can find the position posting here. The deadline for applications is July 8, 2019.

DESCRIPTION OF WORK
Provides support for the Homeless Management Information System (HMIS), Continuum of Care (CoC) Program, and Consolidated Plan; coordination of and planning for homeless-related programs; and, supplemental monitoring for federal programs administered by the Center. Coordinates with and manages the contracts of IT personnel, contractors and staff in the development and upgrading of the HMIS system.
Full position description can be found here.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
A bachelor’s degree in business or public administration or a related field; or An equivalent combination of experience and training.

Preferred Qualifications:
Associate’s Degree or higher in the field of public and/or business administration, communications, or management.
Strong skill-set and demonstrated experience analyzing data and/or utilizing a data management system.
Please feel free to share this position within your network!

The Western PA CoC’s Youth Action Board is Recruiting Members

The Western PA CoC’s Governing Board has agreed to allocate funds to create a Youth Action Board that will be comprised of youth ages 16-24 who have current or past lived experience in their 20 county region. The youth will build their board, advocate for programming, and help to monitor youth programs. They will be paired with a mentor, receive training, and be paid for their work serving on the board.

Please use the documents below which can be used to recruit youth! Their participation in the CoC is critical in understanding youth homelessness and to create a continuum that meets the needs of youth.

Youth Action Board – About the CoC

Youth ActionBoard Job Description

Youth Action Board Guidelines

2019 Emergency Solutions Grant (ESG) Webinar

The DCED Homelessness Team will be hosting a webinar on the 2019 ESG Application on Tuesday, April 9, 2019 from 1:30pm – 2:30pm. We encourage all municipalities and service providers who may be interested in administering the grant to attend. The webinar will cover the basic requirements of the application and will include all of the changes in this year’s application that were recommended by the ESG Workgroup. Please see the webinar information below to register for this event.

Topic: Emergency Solutions Grant (ESG) FY2019 Application Webinar
Host: DCED PAHMIS Staff
Date: Tuesday, April 9, 2019
Time: 1:30 pm, Eastern Daylight Time (New York, GMT-04:00)
Session Number: Not Available
Registration password: This session does not require a registration password.

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To register for this training session
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Go to https://copa.webex.com/copa/k2/j.php?MTID=t7938b3536ff00d4f1e303fb81d1d78cf and register.

Once you are approved by the host, you will receive a confirmation email with instructions for joining the session.

To view in other time zones or languages, please click the link
https://copa.webex.com/copa/k2/j.php?MTID=t9f77bd530276121a72d8a4a6d8093294

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For assistance
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You can contact DCED PAHMIS Staff at:
dweathingt@pa.gov
1-717-720-7304 

VAWA Housing Protections; Implementation Considerations for ESG and CoC Programs Webinar

Please join HUD and CSH to discuss implementation considerations for HUD’s Violence Against Women Act (VAWA) Final Rule in Emergency Solutions Grants (ESG) and Continuum of Care (CoC) Programs with two CoCs – Louisiana Balance of State and Austin/Travis County. The VAWA Final Rule expands housing protections for survivors of domestic abuse, dating violence, sexual assault, and stalking in CoC and ESG projects. The rule was created to help ensure all individuals have access to a safe home without the fear of violence and to reduce the risk of homelessness among survivors.
Learn more about:
  • Strategies on implementing quality emergency transfer plans
  • Methods on improving quick, low barrier access to safe housing options for survivors
  • Partnerships with victim services providers and domestic violence coalitions that can assist in implementing housing protections for survivors
The webinar will provide strategies for quality implementation of the VAWA Final Rule, specifically targeted to recipients of ESG and CoC funds.
VAWA Housing Protections – Implementation Considerations for ESG and CoC Programs Webinar
Date: Monday, March 11, 2019
Time: 1:00 PM EDT

Public Posting of FY2018 CoC Application for the Western PA Continuum of Care (PA-601)

Public Posting of FY2018 CoC Application for the Western PA Continuum of Care (PA-601)

In accordance with HUD’s requirement that the FY2018 Continuum of Care Consolidated Application be available for public review and comment 48 hours prior to the submission deadline of September 18, 2018 at 7:59pm EST, please find the below listed documents to be submitted to HUD on behalf of the Western PA Continuum of Care (PA-601).

This posting consists of:

  • CoC Application, including documentation of objective ranking and selection process, final version of the completed CoC Consolidated Application, and attachments to the CoC Consolidated Application.
  • Project Priority Listing, including reallocation forms, all project applications that were accepted and ranked, and rejected projects.

Please send any comments to westerncoc@pennsylvaniacoc.org by noon on Tuesday, September 18.

DRAFT Submission Documents, posted 9/16/18:

FY2018 CoC Final Ranking, which includes new & renewal projects

 

You can find more information on the FY2018 Western CoC (PA-601) NOFA here.

Scholarship Opportunity for the Homes Within Reach Conference October 29-31.

We are pleased to announce the PA Department of Community and Economic Development will be providing scholarships to the Homes Within Reach Conference to members working for organizations and agencies that serve the PA CoC Balance of State counties working to prevent and end homelessness. The Balance of State covers 53 of Pennsylvania’s 67 counties. This includes 33 counties that are part of the Eastern PA CoC and 20 counties in the Western PA CoC. Click here to see counties included.

Apply today for a scholarship to join over 850 housing professionals as we network with our peers and learn the latest news in best practices in the housing industry.

Please click here to access the application.

Once approved we will forward you the registration link. The deadline for consideration is Friday, September 7th.

Visit our updated HWR conference website for complete program information and to learn more.

Special Homelessness Session Highlights:

• Homelessness Affinity Day Lunch focuses on the future of Coordinated Entry
• Homelessness Affinity Day Dinner discusses adopting new models of emergency shelter and transitional housing.
• Workshops include: Engaging Youth, Eviction Prevention, Collaborations between Behavioral Health and Housing, Re-entry Initiatives for the Justice Involved, Housing First, and more…

Please feel free to call the Housing Alliance of Pennsylvania at 215-576-7044 if you have any questions.

The Western PA CoC Announces Availability of Funding to Continue Serving Survivors of Domestic Violence

The CoC will be applying for $912,136 of DV Bonus funding to support three new projects – (1) Rapid Re-Housing assistance to DV survivors, (2) TH/RRH Joint Component, (3) Coordinated Entry grant to support the work of DV Assessment Centers.  RFPs and applications are available on the Western PA CoC’s NOFA page.

RFP for DV Rapid Re-Housing:  Per HUD’s DV Bonus guidelines, the CoC is only eligible to apply for one DV Rapid Re-Housing (DV RRH) project.  As such, the Western PA CoC has partnered with the Pennsylvania Coalition Against Domestic Violence (PCADV), who will serve as the Project Applicant.  Together, the CoC and PCADV are jointly soliciting applications, evaluating applications and selecting agencies interested in providing DV RRH assistance in their community.

RFP for TH/RRH Joint Component:  Existing Transitional Housing providers with experience serving DV survivors are invited to respond to this RFP.  The TH/RRH Joint Component model is described within the RFP and has proven to be a successful model to assist DV survivors to safely and successfully obtain permanent housing.

CE for DV:  Rather than issuing a third RFP, DV Assessment Centers will be contacted directly to submit a budget to support their work.

Responses for either of these RFPs are due by Close of Business on August 20, 2018.  The CoC will inform organizations responding to this RFP if their project was selected by August 31.  See RFPs for additional instructions.

Home4Good Applicant Organization (CoC Agent) – Western PA CoC

The Western PA CoC is seeking an Applicant Organization (CoC Agent) who will submit the Home4Good application on behalf of the CoC. The organization fulfilling this role should be invested in ending homelessness in Western PA and willing to assist the CoC to advance the goals outlined in the Strategic Plan.

Attached you will find the following relevant documents that will provide more information:

Interested organizations must their submit their response by July 13 at 12 noon to westernpacoc@gmail.com.  Any questions about this RFQ should also be directed to westernpacoc@gmail.com.

For additional information about the Home4Good program, visit https://www.phfa.org/mhp/serviceprovider/ and click on Home4Good Homeless Initiative.

The FY 2018 CoC Program Competition is Now Open

The Notice of Funding Availability (NOFA) for the Fiscal Year (FY) 2018 Continuum of Care (CoC) Program Competition has been posted to the FY 2018 CoC Program Competition: Funding Availability page on the HUD Exchange. Additional resources are available on the e-snaps page on the HUD Exchange.

Submission Deadline: Tuesday, September 18, 2018 at 8:00 PM EDT

The electronic application e-snaps will be available on or after Thursday, June 28, 2018. In the meantime, HUD strongly encourages CoCs, Collaborative Applicants, project applicants, and stakeholders to:

  • Carefully and thoroughly read the FY 2018 CoC Program Competition NOFA to understand the information; and
  • Begin to plan local competitions based on the information, new and changed, from the previous Competition, provided in the FY 2018 CoC Program Competition NOFA.

Additionally, HUD will post the FY 2018 Estimated Annual Renewal Demand (ARD) Report to the HUD Exchange on or after Thursday, June 28, 2018 that will include the amounts a CoC may apply for: CoC planning, Bonus, and Domestic Violence (DV) Bonus. This report will also provide the Preliminary Pro Rata Need (PPRN) and the estimated ARD for each CoC.

What’s New for the FY 2018 CoC Program Competition

The list below highlights some important information regarding new concepts CoCs should consider while planning for the FY 2018 CoC Program Competition. This list is not exhaustive and additional details are in the FY 2018 CoC Program Competition NOFA. A full list of new, changed, and highlighted information is on the HUD Exchange and can also be found on the FY 2018 CoC Program Competition: Funding Availability page.

  • Transition Grants. Project applicants can transition their project(s) from one CoC Program Component to another during the CoC Program Competition using the funds to wind down the previous project while ramping up the new project. (Section II.B.2).
  • Domestic Violence Bonus. CoCs can apply for up to 10 percent of their PPRN or a minimum of $50,000, whichever is greater, or a maximum of $5 million, whichever is less, to create up to three DV Bonus Projects to serve survivors of domestic violence, dating violence, and stalking. (Section II.B.3). CoCs may create up to one of each of the following project types:
    • Permanent Housing-Rapid Rehousing (PH-RRH;
    • Joint Transitional Housing (TH) and Permanent Housing-Rapid Rehousing (PH-RRH) component project; and
    • Supportive Services Only-Coordinated Entry (SSO-CE).
  • Consolidated Project. Eligible renewal project applicants will have the ability to consolidate two or more (limit of four) eligible renewal projects into one project application during the application process. (Section II.B.4).
  • CoC Merger. CoCs that merged between the FY 2016 CoC Program Registration and FY 2018 CoC Program Registration process are eligible for merger bonus points. (Section II.B.5).

Listserv Communications

All information related to the FY 2018 CoC Program Competition is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.

If you are aware or suspect that the Collaborative Applicant, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them so that they may register for the listserv messages as this is the only form of communication used by HUD to the public.

If you have questions related to subscribing to the HUD Exchange mailing list or have issues receiving listserv messages in your inbox please contact info@hudexchange.info. Please be sure to add news@hudexchange.info and info@hudexchange.info to your contact list or safe senders list. This ensures that messages from the HUD Exchange go to your inbox and are not filtered to your spam or junk folder.

Questions

If you have questions pertaining to e-snaps technical issues, please submit your questions to the e-snaps Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the e-snaps AAQ portal, select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

If you have questions related to the CoC Program interim rule or a policy related question, please submit your questions to the CoC Program AAQ portal. To submit a question to the CoC Program AAQ portal, select “CoC Program” from the “My question is related to” drop down list on Step 2 of the question submission process.

The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for federal holidays. Additionally, per the FY 2017 CoC Program Competition NOFA, starting 2 days prior to the application deadline for FY 2018 funds, the AAQ will respond only to emergency technical support questions up to the deadline of Tuesday, September 18, 2018 at 8:00 PM EDT.

DCED Federal Program Reporting Schedule

All Grantees with Open Contracts in the designated programs must submit the required forms whether or not you have activity covered by the report. Forms may be marked with “No
Activity” if no action was conducted during the reporting period. Failure to do so may constitute a lack of capacity to administer future programs and corrective action will be required.

Federal Program Reporting Schedule

The document is broken out in the following layout,

Monthly Reports

Quarterly Reports

Semi-Annual Reports

Biennial Reports

Annual Reports